Hospitals, clinics and health networks
Beds, queues, stock and money owed — live on one screen, because every department writes to the same one. Most facilities are live in a month.
30 minutes, live, on your own workflows. No card, no obligation.
Used by OwnersManagers & matronsSurgeonsDoctors, MOs & COsNurses & front deskHR & financeCompliance
Why facilities switch
Three things we hear on almost every first call — and what each one looks like once you’re running on SmartCare.
With SmartCare Every test, drug and procedure lands on the invoice the moment it is ordered. Facilities typically recover 5–10% of billings they were losing — nothing to remember at discharge, and nothing quietly written off.
With SmartCare The whole history — past visits, results, prescriptions, allergies — opens in seconds, on any screen in the building. Most staff find their first answer in under 90 seconds, no searching.
With SmartCare Claims go out with the visit, the diagnosis and the itemised charges already attached. Most facilities cut rejection rates by 40% and you can see what each one was approved for, or exactly why it wasn’t.
The list, the consent, the pre-op notes and the last set of results sit on one patient. Every implant, consumable and theatre minute is charged to the case as it is used — so nothing is reconstructed from memory afterwards, and nothing leaves the theatre unbilled.
Order a test or a drug and it goes straight to the lab or the pharmacy; the result comes back onto the same chart. No chasing records, and no prescribing blind when a patient moves between departments.
Thirteen modules in total, from the front desk to the general ledger. See everything that’s inside →
“In the first month, we found KES 1.8M in unbilled lab work. We would have never caught it without the audit trail.”
“Staff now spend 20 minutes a day less looking for files. That sounds small, but across all the clinicians it’s a nurse we got back.”
A patient is registered once and never re-typed. Triage, vitals, drug rounds and ward transfers are a few taps at the point of care, and the front desk can see who has paid, who is waiting and who is due — without walking a paper file across the building.
Actual screens
Two of the thirteen modules, running on the demonstration database — the same one we'll load your walkthrough into.
Sixteen more screens — visits, the rota, pharmacy, procurement, payroll, a payslip, an invoice — are on the screenshots page, or read what each module does →
Pricing
Every module in your tier is included — no per-seat fees, no surprise module charges, unlimited patients and visits.
Professional
KES 129,600per month
45 beds × KES 2,880, billed monthly
Single clinics getting off spreadsheets.
KES 1,680/ bed / month
From 10 beds · billed monthly
Hospitals that need labs, procurement and real accounting.
KES 2,880/ bed / month
From 25 beds · billed monthly
Larger hospitals needing every channel and full audit visibility.
KES 4,560/ bed / month
From 100 beds · billed monthly
Your data is yours. Export everything at any time, no exit fees, no questions asked. 30 days’ notice to cancel, and we help with the export.
Every site from wherever you are: beds filled, money owed, stock on hand, what each facility earned this week. With the 5–10% of billing you were quietly losing back on the invoice, most owners see the licence pay for itself inside the first quarter.
Rosters, shift swaps and leave in one place, feeding payroll directly. The books close on the day the patient leaves — every receipt, invoice, vendor bill and payment posts to the ledger as it happens, so month-end holds no surprises.
More than 300 beds, or several sites? The Network tier adds cross-site staffing, consolidated billing and a dedicated success manager — tell us your size and we’ll quote it.
Before you ask
Most facilities go live in 2–4 weeks. We spend one week learning your workflow, one to two weeks setting up the system and moving your data over, and one week training your team. After that, you’re running — no prolonged parallel operation unless you want one.
Multi-site rollouts usually take 6–8 weeks with a phased go-live so you can learn on one site before rolling out to others. Spreadsheet migrations take a few days; moving from a legacy system can take 1–2 weeks, and we always do a dry run first so you see exactly what to expect.
Almost certainly yes. We have pre-built integrations for most common equipment and systems: lab analysers, payment processors (M-Pesa, Stripe, PayPal), and messaging (SMS, WhatsApp). If you have something less common, we can build a connection using our API — the same API the entire product runs on.
Your data is yours, forever. You can export everything — all your patient records, transactions, everything — at any time in formats you can open (CSV, JSON, SQL). No questions, no exit fees, no tricks. Give 30 days’ notice and we help with the export as part of offboarding.
Yes. Every single action is recorded. Who did it, when they did it, what they changed, and from where — so no one can quietly change a record or a price without you seeing. Our audit trail is not optional or per-screen; it’s built into the database and captures every write.
For passwords, we use industry-standard PBKDF2-HMAC-SHA256 hashing. Sessions are revocable, and every screen and API endpoint is gated on a named permission you can override per staff account.
Every write is logged at the database layer — who did it, when, from where, and the values before and after. Lab and imaging results carry their own chain of custody, access is granted per named permission rather than job title, and sessions can be revoked outright. When you are asked to prove what happened, you can.
Book a walkthrough
Half an hour, live, on the workflows you actually run — not a recording, so you can stop us and ask why something works the way it does.
The morning report writes itself. Bed occupancy, waiting queues, items below reorder and who is on duty are all on one screen at 7am — so you stop ringing round the wards to find out what happened overnight, and you can act on a bottleneck while it is still today’s problem.
