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Sixteen screens, none of them drawn.

Every image here was captured from SmartCare HMIS running on the demonstration database — the same one we load your walkthrough into. Click any of them to see it full size. They follow your light or dark setting, because the software does too.

Visits

Every patient in the building, in the queue they are actually in.

The Visits board: every active visit as a card, in columns for registered, triage, awaiting physician, with physician and awaiting pharmacy, each card showing the patient, the complaint and how long they have waited. — VisitsEvery patient in the building, in the column they are actually waiting in. The counts at the top of each stage are the queue — nobody has to walk the corridor to find out.

VisitsEvery patient in the building, in the column they are actually waiting in. The counts at the top of each stage are the queue — nobody has to walk the corridor to find out.

Wards

Which beds are free, and who is in the ones that are not.

The Wards module: available, occupied, cleaning and out-of-service bed counts, then every ward with its occupancy and each individual bed. — WardsEvery bed in the building on one screen — free, occupied, being cleaned or out of service — so the ward round starts with the answer.

WardsEvery bed in the building on one screen — free, occupied, being cleaned or out of service — so the ward round starts with the answer.

A bed detail dialog for bed A-11 in General Ward A: status Occupied, the daily rate, and the patient in it — name, MRN, age, a highlighted peanut allergy, visit number, length of stay, acuity, chief complaint and insurer — above a note saying the patient must be discharged or transferred before the bed’s status can change. — An occupied bedClick an occupied bed and you get who is in it, since when, what they came in with, and the allergy somebody at the bedside needs to know — and the reason the bed cannot simply be marked free.

An occupied bedClick an occupied bed and you get who is in it, since when, what they came in with, and the allergy somebody at the bedside needs to know — and the reason the bed cannot simply be marked free.

Shifts

Who is on, where they are posted, and the rules that decide both.

The shift roster in week view: a column per day, each split into day, night and custom shifts, with the staff assigned to each station. — Shift roster, week viewWho covers which station, seven days at a time. Drag a card to another day to move the shift; gaps are visible before they become a Saturday night phone call.

Shift roster, week viewWho covers which station, seven days at a time. Drag a card to another day to move the shift; gaps are visible before they become a Saturday night phone call.

The shifts tab of Settings: shift start and end times, overtime thresholds, grace periods, and the list of stations staff can be assigned to. — Settings · ShiftsWhen a day shift starts, how late counts as late, and which stations exist. Change it here and the rota, the clock-in rules and the payslips all follow.

Settings · ShiftsWhen a day shift starts, how late counts as late, and which stations exist. Change it here and the rota, the clock-in rules and the payslips all follow.

Pharmacy and procurement

What is on the shelf, and what is on its way.

The Pharmacy module: stock on hand, low-stock and expiring counts, and the medication inventory list with quantities and reorder levels. — PharmacyStock on hand, what is running low and what is about to expire — counted from dispensing, not from a stock-take someone keeps meaning to do.

PharmacyStock on hand, what is running low and what is about to expire — counted from dispensing, not from a stock-take someone keeps meaning to do.

The Procurement module: purchase orders with their supplier, status and value, alongside totals for orders awaiting delivery and bills outstanding. — ProcurementPurchase orders, suppliers and supplier bills in one place, so what was ordered, what arrived and what has been paid for are the same three numbers.

ProcurementPurchase orders, suppliers and supplier bills in one place, so what was ordered, what arrived and what has been paid for are the same three numbers.

Pricing

What everything costs, in one place, for everyone who bills.

The Medications price list: each medication with its form, strength and price. — Pricing · MedicationsOne price list per catalogue — medications, lab tests, procedures, imaging. Change a price here and every invoice raised afterwards uses it.

Pricing · MedicationsOne price list per catalogue — medications, lab tests, procedures, imaging. Change a price here and every invoice raised afterwards uses it.

A medication detail dialog for Amlodipine: form, strength, price, stock level and reorder settings. — A medicationThe detail behind a line on the price list — what it is, what it costs, and how much of it is in the building.

A medicationThe detail behind a line on the price list — what it is, what it costs, and how much of it is in the building.

Payroll

Statutory deductions worked out from shifts people actually clocked.

A payroll run dialog for August 2026: gross, deductions and net totals across 83 staff, with the per-person payslip lines beneath. — Payroll runOne run, 83 people, with PAYE, NSSF, SHIF and the housing levy already worked out. The employer's own contributions are shown separately, because they are a cost, not a deduction.

Payroll runOne run, 83 people, with PAYE, NSSF, SHIF and the housing levy already worked out. The employer's own contributions are shown separately, because they are a cost, not a deduction.

A payslip dialog for William Martin, a locum physician: hourly rate, hours worked, gross pay, each statutory deduction, net pay, the employer's cost, and the single shift the pay was calculated from. — A payslipA locum's payslip, built from the shifts they actually clocked. The hours on the payslip and the hours on the rota are the same number, because they are the same record.

A payslipA locum's payslip, built from the shifts they actually clocked. The hours on the payslip and the hours on the rota are the same number, because they are the same record.

Accounting

Billing, insurance claims, and the ledger underneath both.

The Accounting module: billed, collected, outstanding and net income for the last 30 days, a collections chart, and a breakdown of what was collected by payment method. — AccountingBilled against collected, what is still outstanding, and where the money came from — drawn from the ledger, not typed into a spreadsheet.

AccountingBilled against collected, what is still outstanding, and where the money came from — drawn from the ledger, not typed into a spreadsheet.

The Claims tab: insurance claims with their provider, value, and status — submitted, accepted, queried or rejected — and totals for each state. — Accounting · ClaimsEvery claim and the state it is in. A rejected claim is a number on this screen the day it is rejected, not a surprise at the end of the quarter.

Accounting · ClaimsEvery claim and the state it is in. A rejected claim is a number on this screen the day it is rejected, not a surprise at the end of the quarter.

An invoice detail dialog: the patient, the visit, every billed line with its quantity and price, the total, and what has been paid against it. — An invoiceEvery line on the bill, traced back to the visit that produced it — so the question “what is this charge?” has an answer at the counter.

An invoiceEvery line on the bill, traced back to the visit that produced it — so the question “what is this charge?” has an answer at the counter.

A receipt detail dialog: the amount, the payment method, the invoice it settles and the patient it belongs to. — A receiptWhat was paid, how, and against which invoice. The receipt and the ledger entry are written together or not at all.

A receiptWhat was paid, how, and against which invoice. The receipt and the ledger entry are written together or not at all.

A journal entry dialog showing the debit and credit lines of a payroll posting, with the accounts each side lands in. — A journal entryDouble entry, visible. Every payroll run, invoice and receipt posts a journal entry you can open and read — which is the difference between books and a spreadsheet.

A journal entryDouble entry, visible. Every payroll run, invoice and receipt posts a journal entry you can open and read — which is the difference between books and a spreadsheet.

Screens are easier to judge with your own numbers in them.

A walkthrough runs on your bed count, your price list and your insurers — the same screens, with your hospital in them.

Book a walkthrough Or read what each module does →